Social Insurance & Payroll in Japan

Support with employee onboarding, insurance and monthly payroll for your Japanese company.

When your Japanese company hires employees, you need to arrange insurance, payroll and day-to-day HR procedures. We work with Japanese Social Insurance and Labor Consultants to clarify the applicable systems, organise documents and plan monthly and annual tasks.

Contact us if you are setting up a company, hiring your first employee or looking for support with existing payroll and insurance work.

Labor and Human Resources Consulting Services in Japan

We assist companies in handling labor insurance and social insurance procedures in Japan, including:

Health Insurance
Employees’ Pension Insurance
Employment Insurance
Workers’ Accident Compensation Insurance
Employee enrollment
Employee withdrawal
Dependent status changes
Company insurance information updates

Labor Management Consulting in Japan

We provide daily labor‑related consulting services for

companies, including:

Employee Recruitment
Probationary period systems
Dismissal procedures
Overtime systems
Annual leave management
Childcare leave and maternity leave systems
Hiring foreign employees
Labor law consulting

Labor‑management services for hiring foreign employees in Japan

Provide the following services for foreign employees:

Working visa employment planning
Enrollment in labor and social insurance
Social insurance planning
Establishment of HR systems
Preparation of documents required for visa renewal

Labor insurance annual filing in Japan

We offer the following services:

Annual labor insurance update
Social insurance calculation base report
Monthly wage change report
Bonus payment report
Various annual insurance filings

Payroll calculation in Japan

Perform monthly payroll calculations in accordance with Japanese labor and tax laws, including:

Payroll calculation
Overtime payment calculation
Health insurance and Employees’ Pension Insurance withholding
Employment insurance withholding
Income tax (withholding tax) deduction
Preparation of payroll statements

Year‑end adjustment in Japan

We assist companies in handling year‑end adjustment in Japan, including:

Dependent deduction
Insurance premium deduction
Spousal deduction
Year‑end adjustment calculation
Preparation of statutory reports
Filing of the salary payment report

Japan employment rules formulation

We assist companies in establishing management systems that comply with the Labor Standards Act in Japan, including:

Formulation of employment rules
Revision of work regulations
Labor contracts
Employee handbooks
Establishment of various HR systems

Frequently Asked Questions (FAQ)

Do companies in Japan have to join social insurance?

When a company hires employees who meet the eligibility requirements, it is generally required by law to enroll them in social insurance, including Health Insurance and Employees’ Pension Insurance.

Do companies in Japan have to join Employment Insurance?

For employees who meet the eligibility requirements under Japanese law, employers are required to enroll them in Employment Insurance and Workers’ Accident Compensation Insurance.

Can companies in Japan calculate payroll on their own?

Yes. A company can handle payroll internally, but needs to maintain accurate attendance, overtime, insurance and tax information and complete the required tasks on time. If your team is unfamiliar with Japanese procedures, we can discuss which tasks to outsource.

What Should You Prepare for an Enquiry?

Your company’s current operations and insurance arrangements.
The number of employees, planned start dates and main working arrangements.
The support you need: insurance, monthly payroll, annual filings or HR procedures.

We will explain the documents and scope of work based on your company’s size and existing processes. An appropriate way to provide individual employee information will be agreed separately.